What is Document Management (DMS)?

Document management is also known as Document Management Systems (DMS). This is known as a computer system or software that stores, manages and tracks electronic documents and images. 

The biggest benefit with document management is the time and money you can save. It not only helps you with your documents and processes but it also gives you security, control centralized storage and overall helps you organize documents throughout an organization. 

Benefits of document management systems? 

Consider the document management systems as a form of reducing physical files. This way you can use software which reduces costs, risks of human error, and physical damage. Retrieval issues and you can have unlimited storage space. 

Nowadays the culture is becoming a green culture, reducing waste, plastic and paper. With the Document Management system you will be able to help the environment because all documents are produced digitally, and not even printed only if necessary. 

This type of digital organization has a title, a description and a storage date for you to be able to have the next information available at any time. 

  • Easy organization for search- being able to take time from finding documents. 
  • Security- With access control and editing you can protect sensitive information. 
  • Collaboration- you are able to have multiple users working together on documents at the same time

How document management systems work 

A document management system organizes documents by files, data, security and priority level. When new documents are captured and moved the system automatically fits them into the system. 

The system also works automatically, to add information of a file, tags, metadata etc. 

Find more about document management here:

https://www.ibm.com/topics/document-management
https://www.aiim.org/what-is-document-imaging
https://www.bynder.com/en/glossary/document-management/

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